.: Outlook Tips To Clean Your Inbox!
Category:Home / Computers / Software
One of the biggest distractions for most business owners is email. And when you get hundreds (or even thousands) of emails a day, it's really easy for it to quickly overwhelm you. Just as it's hard to concentrate in a messy office, a messy inbox can send you running in a hundred different directions if you are not careful. Here are some power tips to organize your inbox and help you stay focused.
1) Create categories in your inbox.
! Inbox
! Act Now (items I need to do in the next 5 minutes)
! Do (items I should do today)
! Waiting for Reply
! Quick Reference
! Ideas
! News to Read
! Delegate
How to create categories in your inbox
Right click on any email in your inbox
Click categories
Click master category list
Type the name of the new category you wish to create
Hit add
Hit ok
H ok
If you put an exclamation point before the category name, it helps group your important categories at the top of your category box.
Now, whenever an email hits your inbox, you must drop it into a category. This helps you because everything that requires the same type of action is in a "bucket" in your inbox now.
To assign an email to a category, right click on the email, right click categories, find the category you want to assign it to, and put an x in that box
2) Use tasks to group your "to do" items
Items that I will do in the next few days, weeks, or months ahead, you can move to your task folder.
If you customize the current view to group it by high, normal, and low priority it helps you instantly identify which items need your attention first. It follows the Franklin Covey model of thinking of identifying tasks as a A, B, or C.
Here's how to group your tasks by priority.
Right click
Customize current view
Group items by - choose priority
Descending
OK
3) As you read your emails, click and edit the subject line so it says the action you need to take. For example, when a person emails me with a question, I would edit the subject line of that email to say, "Call Jim by Friday at 222-222-2222 about web design quote). That way I don't even have to open the email to have an instant reminder about what action I need to take.
4) Personal Folders help organize your "keeper" emails. Here are personal file folders to consider.
Sunshine File - testimonials and "you are wonderful" notes - this is great pick me up file to look at when you get discouraged
Clients
Company 1 - your consulting company
Company 2 - your online community etc
Products – your book, ebooks, etc can each have a subfolder in here
Speaking
Affiliate - your affiliate logins, notes etc
Reference (this is where you can file all the "how to" tips etc I come across)
Marketing blurbs (article bylines, product descriptions, professional bio, text ads)
Vendors - vendor receipts, passwords
Documentation - any documentation on "how to" that you create for clients or VA's or people you outsource to. That way you never have to rethink it. Send click and send.
That’s it, 4 quick tips to conquer the pile of emails in your inbox so you can get more work done!
Article keywords: Outlook Tips to Clean your Inbox!
Article Source: http://www.articles32.com
Kristie Tamsevicius, is the author of "I Love My Life: A Mom's Guide to Working from Home"! Thousands of aspiring entrepreneurs have used her step-by-step home business system to earn money working from home. Get a free ecourse Home Business Success Secrets at www.webmomz.com/ilovemylife1.htm
.: New Software Articles
1). What Your Spouse Might Not Want You To Know
Is your spouse or significant other extremely secretive about their computer habits?
2). Why Buy Anti Spyware Software When I Can Download it Free?
Many Spyware software packages are being sold on the Internet. Many other packages are listed for free. Why should you pay for something that might be free?
3). Free Spyware Adware Remover
Computers need routine maintenance as well as systems checks in order to be in good condition at all times. This can be done by getting the proper software or sending the unit to the shop.
4). Getting Free Internet Security for Your Computer
Surfing the Internet nowadays can be very dangerous. With all the viruses, spywares, adwares, identity thieves and hackers circulating for surfers to victimize, opening and downloading an attachment sent by your friend can be very scary.
5). What Are Your Children Doing Online?
In the Internet age, our children use the computer as much as or maybe more than their parents do. Kids use the Internet to do homework, play video games, converse with their friends and more.
6). Safe Guard Your Critial Business Documents
All types of commercial places, whether in the private, public or the government sector are now increasingly using computers for various possible functions.
7). How Folder Hider Software Works
Nowadays, a computer is being increasingly used in all types of settings, whether it is an office, a corporate house or domestic settings.
.: Top Software Articles
1). Track Your MySpace Profile Visitors
I know that everyone who is on MySpace has had the same burning questions that I’ve had. How can I see who has viewed my MySpace profile? Where can I find a MySpace Tracker? Since MySpace has become so popular, so have the MySpace profile stalkers. Could be your friends, neighbors, ex-boyfriends or ex-girlfriends, or even someone you don’t even know.
2). Discover Mozzila FireFox Browser -and How to Install Extensions
Discover Mozilla FireFox Extra Features – Extensions and How To Install Them
If you are still not using any other web browser then FireFox (no matter what OS you are using) you are endangering the security of your computer and missing out on a much richer surfing experience.
One of Mozilla FireFox browser most powerful feature is the possibility to install extensions.
3). PsP Software Downloads – Review for PsP Blender
PsP software downloads is a very good way to get new software for your psp hand held. You can get psp movies from many different websites. Most of these sites include psp music downloads, psp movie downloads and psp software downloads and of course PsP Games. Many of the databases are different from one site to another. Some sites offer a wide variety of different choices.
4). Tutorial - Enabling IIS 5.1 on Windows XP Pro
Windows XP Home Edition does not support IIS
1. You may need to put your Windows XP Pro CD into the PC.
2. Go to Control Panel, ‘Add Remove Programs’, then ‘Add/Remove Windows Components’. In the Windows Components window, place a check mark
beside ‘Internet Information Services (IIS)’, then click next, then click finish.
3. During installation, Windows creates a directory at C:inetpubwwwroot and places a few files there.
5). PsP Software – Review of Software Download Sites
PsP handhelds are one of the newest and most fun ways to play games, watch movies and listen to music. PsP software downloads are just some things that you can do to improve your psp. PsP software downloads are fun and easy.
There are many places on the net were one can find psp software downloads. Some sites have you pay per download and sometimes charge up to a couple dollars for each download.
6). What To Do When Windows Fail To Boot
Copyright 2006 Otis Cooper
When Windows fails to boot it is normally caused by you installing a program or device and it has caused a conflict with one or more other programs.
This will no doubt give you plenty of heartaches if you're not certain which program caused Windows to not boot up.
If you recently installed a program or application and know where it was installed,you may be in much better shape as for as correcting the error.
7). SQL Server 2000 Data Types
SQL Server requires that each variable and column in a table should be defined with respect to the type of data it will store. From a bit to a huge image and binary storage types, the allocation is supposed to help the user conform to the data required, and help the engine allocate space and processing speed efficiently.
Built-in data types
SQL.